Administrator Accounts Payable

Business Unit:
Group Admin

Department:
Finance

Site:
Rosebank

Location - Town / City:
Rosebank

Job Advert Summary:
Ensure Accounts payable month-end and year-end closing procedures are completed efficiently, accurately, and timely. Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. Facilitate payment of invoices due by sending bill reminders and contacting clients. Generate reports detailing accounts payables status. GRIR and Age analysis. Understand expense accounts and cost centers. Understands compliance issues around accounts payable processes. Reconciling GRIR. Attending to audit requirements. Ad hoc requirement. Process outgoing payments in compliance with financial policies and procedures. Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data. Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.

Minimum Requirements:
Diploma in Finance or Equivalent Minimum 3 years’ experience working in Finance or Accounting or Accounts Payable environment SAP ERP Good inter-personal skills

Duties and Responsibilities:
Entering invoices into the accounts payable system or submission to the BOT system Processing payments Filing and maintaining supplier records Checking and verifying invoices Performing other ad hoc tasks as required by their supervisor. Preparing local supplier payments Checking miscellaneous vendors in the creditors listing to ensure that there are no debit balances and that all clearing has been done etc. Preparation of invoices for payment Navigation of the connection between Sap (PR, PO and goods & invoice receipt (GRIR ) in order to prepare a payment Familiar with rules pertaining to payment dates Familiar with rules pertaining to payment terms Familiarity with SAP reports showing search terms, payment terms, vendor classification etc.) Checking for tax compliance (VAT and tax clearance) and consequences of not doing so Checking forms prepared by initiators of the payment request for information relating to cost centres and GL accounts, including ensuring that attached supporting documentation is appropriate and that the form is correctly authorised by the person indicated in the authorisation matrix. Preparation of the FB60 form as above when required. Preparation and parking of sundry invoices and credit memos in SAP when appropriate to do so. Preparation of documents to be sent for a payment proposal Servicing internal and external customers Archiving timeously of all Finance records