Administrator - Ops

Business Unit / Division:
Thorburn Security Solutions

Job Type Classification:
Full Time

Location - Town / City:
Steelpoort

About Us:
We are currently looking for a well seasoned Ops administrator in Steelpoort, to give Operational support to the Contract Manager. To provide professional and cost effective administrative and confidential secretarial support to the Security Department and its operations. As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.

Duties & Responsibilities:
Administration • Daily handling of faxes / emails / typing of routine letters and Memorandums • Petty cash and handling there off • Invoicing and follow up there off • Generating of order numbers and liaise with our service provider / payments / services rendered • Distribution of emails / faxes • Schedule meetings, reminders, distribution of minutes prior to meetings and photo copies • Maintain confidentiality by ensuring that sensitive documents are controlled and kept safely • General filing as required in the edition of daily duties • Control and maintenance over clocking devices • Requisition of stationary • Control / maintenance over manager / staff laptops, 3G’s and cell phones • Dispose, destroying of all obsolete documentation • Control over security’s pay slips (confidential) • Signature / email account requests. • Distributing of new time sheets to Security Managers on a monthly basis • Controlling and maintenance of duty list and updating there off on a monthly basis • Nashua printer, maintenance and control of toner ISO 9001; 14001 & 45001 – Quality, Environmental and Health & Safety Standards • Adhere to the Thorburn Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position

Skills and Competencies:
• End-User Computing (MS Office Suit) • Security Operational Processes • Health and Safety legislation • Working knowledge of MS Office • Business Finance • Computer Literacy • Change Leadership • Attention to detail • Delivering objectives • Delivering strategy • Organizational alertness • Stress Management

Qualifications:
• Grade 12 • Computer Literate / Certificate • Office Administration Certificate • Minimum 2 years’ experience in Office Administration