Assistant Lease Administrator - TFG Legal

The Assistant Lease Administrator is responsible for supporting the preparation of basic lease documents, maintaining accurate lease data in SAP Real Estate, and ensuring systematic filing of lease records. They assist Legal Advisors with administrative tasks, respond to routine queries, and help manage lease trackers and logs. The role also involves general support for lease administration activities and coordination of team communication.

Requirements

• Property related qualification (Advantageous)
• Leasing/ property administration experience (Advantageous)
• 2 years general administration experience
• Proficient in Word/Excel and PowerPoint.

Skills

• Administrative and coordination skills
• Strong attention to accuracy and detail
• Good time management and organisation
• Ability to manage confidential information professionally
• Eagerness to learn and take initiative
• Ability to work in a fast-paced environment

Behaviours

• Demonstrated knowledge of and skill in adaptability, decision making, interpersonal relations, problem solving, teamwork and written communication
• Comfortable and effective influencer.
• Need to be flexible as the environment is very dynamic and priorities can change.
• Sets ambitious goals and takes focused action to achieve desired outcomes to deliver measurable results
• Adapts effectively to situations that are complex, uncertain, or lack guidelines and clear information
• Effectively adjusts their behaviour, approach, and decision-making based on the situation

Preference

Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.

Key Duties

• Monitoring incoming lease documentation and updating all leasing reports daily to reflect new instructions and items requiring action
• Signing and dispatching lease documentation for signature via electronic signature platforms, courier, email or post.
• Following up on, receiving, and storing all signed lease documentation from landlords.
• Assisting with the collection of B-BBEE certificates from landlords where required.
• Handling leasing-related queries, including FICA requirements and the issuing of necessary documentation.
• Performing ad hoc duties within the leasing department, including managing relevant certificates, decals required by stores for compliance, filing, and general administration.

How to Apply

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