BIOFIN: Finance & Admin Officer

Job Description

As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience. UNDP's mandate is to end poverty, build democratic governance, rule of law, and inclusive institutions. We advocate for change, and connect countries to knowledge, experience and resources to help people build a better life.

Responsibilities

• Organization of programme administration activities and tasks:
  • Arrange, coordinate and manage the bookings of programme meetings, conferences and workshops.
  • Coordinate, travel and catering arrangements.
  • Development of meetings agendas and programmes.
  • Prepare meeting and workshop documents.
  • Taking notes and preparing minutes of meetings and workshop proceedings and assisting in the timely follow-up of agreed actions.
  • Arrange project site visits for monitoring and evaluation purposes.
  • Take into account ad hoc activities as and when required.
• Maintaining records of the programme budget and expenditure:
  • Procurement of project requirements, processing invoices, keeping systematic track of all invoices/receipts received and payments made according to UNDP rules and regulations.
  • Ensure responsible parties adhere to the same rules and regulations.
  • Assist the Portfolio Lead with quarterly financial and narrative reports.
  • Ensuring that all payments made are considered eligible by the UNDP.
  • Creation of payment requisitions and register project expenditures.
  • Regular update of project activities and progress on UN QUANTUM system.
• Communication and Reporting
  • Collecting, editing, summarizing and presenting project related information for the development and distribution and broadcasting of communication and awareness material through different media and social media platforms.
  • Updating project related website/webpages and delegating website tasks to and communication department as deemed appropriate
  • Keeping track of information dissemination activities of other project partners and related projects
  • Maintain and update project related social media platforms.
  • Coordinate and monitor the quality of implementation of the communication strategies of the project partners and ensure it relates and link to the Project Communication Strategy.