Buyers Assistant

About the role:
The purpose of the Buyers Assistant role is to support delivery of the Buying strategic and commercial objectives through the efficient and effective execution of all operational and administrative functions related to the buying process. Key responsibilities include capturing buying related data on the system, placing orders, processing purchase orders and invoices, handling administrative and data queries from vendors, suppliers, DC’s and stores and quality checking all information inputted and captured. The role works collaboratively with the Buyer and Buying team to ensure commercial targets are met and requires a highly organised and detail orientated individual with good energy and drive to deliver on expectations and get things done.

What you'll do:
Ensure accurate loading of costs on distribution centres to enable efficient stock ordering by Planners. Determine correct pricing for various units of measure to accurately set pack sizes, costs, and unit sale prices. Conduct quality checks on cost and sales price data after setup by Buyers and Planners, immediately rectifying any errors. Capture and maintain precise retail pricing, ensuring meticulous attention to detail. Promptly resolve store-related queries regarding stock issues and errors, liaising with relevant teams as necessary. Support Checkline with consumer enquiries, manage inter-branch transfers, and assist with order placement. Maintain up-to-date records of newly listed products in SAP Buying, coordinating with Buyers and Planners. Manage product lifecycle actions including ranging, deranging, markdowns, and item discontinuations. Maintain accurate filing of invoices, costing documentation and supplier records to support buying functions. Generate detailed reports on purchasing activities and monitor key performance indicators, escalating issues as required.

What you bring:
Grade 12 certificate is essential. At least 1 year of experience in a similar role supporting buying or planning functions, preferably in retail. Proficient in MS Office 365, with advanced Excel skills to prepare detailed spreadsheets using formulas. Exposure to retail buying environments and familiarity with SAP Buying or similar retail systems is desired. Strong numerical and data processing capabilities with high accuracy in financial calculations and data entry. Excellent organisational skills with the ability to prioritise tasks, meet deadlines, and manage work under pressure. Highly motivated self-starter with energy and drive to deliver results. Effective communication skills, both written and verbal, with fluency in English. Detail-oriented with a focus on data integrity, accuracy, and adherence to procedures. Team player who can collaborate well with internal teams, vendors, and suppliers, building strong working relationships.