Buyers Assistant

About the role:

The purpose of the Buyers Assistant role is to support delivery of the Foods Buying strategic and commercial objectives through the efficient and effective execution of all operational and administrative functions related to the buying process. Key responsibilities include capturing buying related data on the system, placing orders, processing purchase orders and invoices, handling administrative and data queries from vendors, suppliers, DC’s and stores and quality checking all information inputted and captured. The role works collaboratively with the Buyer and Buying team to ensure commercial targets are met and requires a highly organised and detail orientated individual with good energy and drive to deliver on expectations and get things done.

What you'll do:

Working with the Buyer to manage the Buying department. Determine/extrapolate the correct pricing for different units of measure so that the correct pack size, cost and unit sale price on supplier vendor number are accurately loaded. Quality check cost of products after Buyers set up listings (group per brand and store size), immediately correcting any errors identified. Capture and load retail prices ensuring a high degree of accuracy and meticulousness. Timeously resolve store queries raised as incidents and range/derange as appropriate. Maintain accurate, timeous loading of newly listed products on the Buying platform as approved by the Buyer. Set flags on system to range/list products at store level. Timeously capture deranging. Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier. Generate comprehensive reports for appropriate actioning and reviews by the Buyer. Monitor and track progress and performance against KPI’s and proactively resolve issues or escalate to Buyer as required.

What you bring:

Grade 12 certificate – (essential). +2 years’ experience in a similar capacity or role, executing administrative functions and support related to the buying or planning process – (essential). Exposure to a retail buying environment – (essential). Proficiency with MS Office with well-developed Excel skills to prepare detailed spreadsheets using formulas – (essential). Ability to use purchasing software – (desired).