Contract Representative

To monitor the progress of cable build and maintenance contracts in the Telkom network.

## Job Responsibilities

OUTPUT 1 - Coordinated Material
SUB-OUTPUTS
- Conduct preliminary survey of site
- Prepare RFM in accordance with material list
- Source material (catalogue and non-catalogue)
- Oversee deliveries and quantities
- Obtain weigh slip for scrap material
- Monitor use and storage of material
- Ensure surplus recovered material is returned to point of supply (I/6 and journal)
RANGE: Catalogue, non-catalogue. Types: ALC, civil, mason, jointing, hauling, transmission microwave, radio, customer services material

OUTPUT 2 - Completed Project/Contract
SUB-OUTPUTS
- Obtain acceptance/compliance certificate
- Monitor reinstatements
- Final quality control
- Submit completions
- Initiate final meeting
- Arrange final payment
- Balance the job (Finalize)
- Do the final progress report and final evaluation
- Ensure that all wayleaves are returned
- Measure up quantities for payment
RANGE: Local, Rates, Head Office. Types: ALC, civil, mason, jointing, hauling, trans, Mic, Radio, Cust Ser Mat

OUTPUT 3 - Processed Order
SUB-OUTPUTS
- Receive order/instruction
- Interpret order/instruction
- Verify technicality with requester
- Prioritise instructions
- Identify/Group activities
RANGE: Site Book, IE 195, TBI's, Rehabilitation program, Orders. Types: ALC, civil, mason, jointing, hauling, transmission, microwave, radio, customer services material

OUTPUT 4 - Performed Initial Site Visit
SUB-OUTPUTS
- Determine executability of task with site visit
- Perform quantity survey
- Prepare bill of estimated quantities
- Compile cost estimate
- Initiate all meetings
- Inform/notify customers that you will be working in the area
- Supply work permits for permanent staff
- Take notes of any deviations/variance orders and escalate to higher levels if necessary
- Update record (keeping files)
- Issue wayleaves to contractors
RANGE: Types: ALC, civil, mason, jointing, hauling, transmission, microwave, radio, customer services material. Site Book, IE 195, TBI's, Rehabilitation program

OUTPUT 5 - Evaluated/Monitored Project Progress
SUB-OUTPUTS
- Initiate production meeting
- Notify residents of work activities
- Monitor project on daily basis
- Document in site book
- Escalate irregularities/variations/discrepancies
- Measure work done as per schedule
- Monitor overall performance
- Compile snag list
- Perform inspections on sub sections of project
- Investigate customer complaints
- Assist Contractors with decision-making and problem-solving
- Monitor reinstatements
RANGE: Types: ALC, civil, mason, jointing, hauling, transmission, microwave, radio, customer services material. Local, rates, Head Office

OUTPUT 6 - Verified Access Network Records
SUB-OUTPUTS
- Receive and analyse report
- Collect information
- Perform investigation
- Record findings
- Submit report to role players
RANGE: All ANO records from DP to Exchange

OUTPUT 7 - Completed Documentation
SUB-OUTPUTS
- Obtain documentation
- Update records
- Forward documents to role players
- Complete and/or submit documentation
- File documentation
RANGE: IE 195, Request for material, Service provider performance evaluation, IE 6, IE 101, Minutes of meetings, Site instructions, Site Book, Quality forms, Inspection forms / Tools / Vehicles, Time sheets, Proof of delivery, Damage reports (IE 151), Wayleaves, Topographical plans, Schematical plans, Legislation, Contract Law, Specification 325 Version Q, Standard commercial terms and conditions, Bill of estimated quantities, Methods and procedures

OUTPUT 8 - Maintained Resources
SUB-OUTPUTS
- Inspect resources
- Replace and/or Service Resources
RANGE: Equipment, Vehicles, Tools, Material, Test equipment

OUTPUT 9 - Established and Maintained Relationships
SUB-OUTPUTS
- Receive and analyse request from role players
- Determine key role player
- Obtain information
- Establish professional relationship
- Maintain professional relationship
- Liaise with role players
RANGE: Contractors/ Site agent, Internal customers, External customers, Local / National authorities, Property owners, Local community

## Core Competencies
FUNCTIONAL KNOWLEDGE: Telkom Procedures; Legal Procedures; Telkom Policies; Project Management; Financial
FUNCTIONAL SKILLS: Interpersonal; Communicating; Negotiation Techniques; Problem Solving
ATTITUDES/LEADERSHIP COMPETENCIES: Diplomatic; Approachable; Responsible

## Certifications
- None

## Education

## Experience

## Special Requirements
- Valid Drivers license
- Ability to travel and stay out overnight
- 24 Hours availability

## Physical Requirements
- Work at Heights
- Work in Confined Spaces
- Able to work in all weather conditions