Expense Creditors Clerk

Purpose of the Job

The purpose of the Expense Creditors Clerk is to accurately capture, reconcile and prepare accounts for payment of goods and services delivered according to the Supplier Agreements. The role participates in various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to; capturing invoices, processing invoices for payment, processing debits and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing. The role also supports suppliers with queries relating accounts, payments and statements and related activities. The role assists with supplier and third-party communications, sending payment confirmations and reports to suppliers. Reporting to Creditors Supervisor the role is accountable for participating in the required support activities as defined by the Creditors Supervisors relating to any aspect of the end-to-end supplier payment process.

Job Objectives

Perform various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to capturing invoices, processing invoices for payment, processing debits and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing. Assist in verifying supplier banking details and capturing of bank details on an online banking system. Control payment batches daily on SAP and Internet banking, follow up and resolve any issues with supervisors or when required with IT. Action daily payment runs and importing of files to online banking systems and the backup of payment history. Perform reconciliations to determine if daily payments processed, balance with invoices processed. Determine status of invoices and/or statements and assess whether debits or credits need to be processed on supplier accounts. Assist with sending invoices, statements and/or payment confirmation reports to suppliers. Action all requests and assist with supplier queries relating to the end-to-end activities as defined in the supplier payment and reconciliation process. Respond by phone & e-mail to supplier and internal queries correctly & timeously in a professional manner. Ensure that all daily, weekly and monthly duties and deadlines are met consistently. Action all filing and/or archiving for audit purposes. Perform ad hoc administrative tasks - as required.

Qualifications

• Grade 12 with accounting or equivalent - (essential).
• Accounting certificate, diploma or equivalent - (advantageous).

Experience

• +1 relevant experience in a creditors clerk, financial, administrative or similar role - (essential).
• Microsoft Office 365 - Outlook, Excel - (essential).
• Working knowledge of creditors documents e.g. statements, invoices, remittances, EFT’s - (essential).

Knowledge and Skills

• Accounting package exposure to SAP - (advantageous).
• Additional exposure and understanding of the below areas will be considered as highly beneficial:
• Procedures and risks related to payment processes.
• Basic knowledge of reconciliation
• Accounting, debtors & creditors knowledge
• Internet banking Exposure to and an understanding of corporate and retail orientated environments - (preferred).