MEAL and Data Management Associate

Job Description

The consultant will work under the overall supervision of the Chief, WYVC, under the direct supervision of the Youth and Trade Programme Officer and the Project Manager, and in close cooperation with the project team.

Responsibilities

• Support the implementation and day-to-day operation of the CREATE programme's digital MEAL system.
• Serve as the primary focal point between consortium partners, MEAL coordinators and the ITC MEAL focal point.
• Support data collection and data curation activities to ensure accuracy and completeness of programme records.
• Monitor data quality issues and follow up with partners to resolve inconsistencies, missing information, and duplicate records.
• Support the testing of new forms, workflows, and system functionalities.
• Support tracking of programme results, targets, milestones and deliverables against approved workplans and Schedule C commitments.

Partner Support and Capacity Building

• Provide ongoing technical support to consortium partners and programme coordinators on the use of the digital MEAL system.
• Organize refresher sessions and training activities on data collection procedures, reporting requirements, and system utilization.
• Monitor partner reporting compliance and follow up on outstanding submissions, data quality issues and reporting requirements.
• Support onboarding of new partners and staff on programme MEAL systems, tools and reporting requirements.

Activity and Mission Tracking

• Maintain an up-to-date record of programme activities, missions, workshops, events, and technical assistance interventions delivered by ITC teams.
• Cordinate with programme staff and partners to ensure timely reporting of activities, missions and results through designated reporting channels and systems.
• Ensure supporting documentation, attendance sheets, participant lists, and event records are properly archived and uploaded to relevant ITC platforms, including the ITC Events Portal.

Reporting and MEAL Support

• Support the preparation of monthly, quarterly, annual, and ad hoc programme reports for donors and ITC corporate reporting requirements and verification of reported results against supporting evidence.
• Collect, consolidate, and verify data from implementing partners and programme teams.
• Assist in the analysis and presentation of programme results, indicators, and beneficiary data.
• Support the MEAL focal point and programme managers in maintaining accurate reporting against project targets and donor indicators.
• Contribute to the preparation of dashboards, data summaries, success stories, and reporting products as required.
• Maintain records and evidence files for audits, evaluations, donor reviews and programme reporting requirements.
• Support consolidation of lessons learned, success stories and programme knowledge products.

Coordination and Communication

• Participate in weekly meetings with ITC project management to provide updates on MEAL progress, monitor deliverables, and address and escalate any issues as they arise.
• Facilitate coordination among consortium partners to ensure their MEAL activities align with the overall project framework and donor requirements.
• Support ITC and donor led evaluations

Programme Performance Tracking

• Support tracking of programme implementation against approved workplans, targets and milestones.
• Flag delays, data gaps and reporting risks to the Project Manager and MEAL focal point.
• Produce periodic performance summaries to support programme management and decision-making.

Terms and Conditions

The Consultant is obliged to provide full access to ITC external and internal auditors to documents and information. In addition, the contractor shall comply with any audit undertaken in line with the financial regulations and rules of the United Nations.

Copyright clause: The consultant has to ensure that she has obtained the necessary permissions with regard to intellectual property rights required to perform her services under this consultancy contract and for the subsequent dissemination by ITC in any form. Documentary proof is to be submitted to ITC. Should any license fee be due for the use of copyrighted materials of third parties, the consultant shall request the prior written permission from ITC.

Equal Opportunities

ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind.