Office Receptionist

We are seeking a professional, well-presented, and highly organized Receptionist to be the first point of contact for our business. The successful candidate will ensure smooth front-office operations while providing excellent administrative support. Greet and welcome clients, visitors, and guests in a professional and friendly manner. Manage incoming calls and direct them to the appropriate departments. Conduct PR calls to clients, ensuring professional communication and relationship building. Schedule and coordinate appointments, meetings, and bookings. Maintain and manage the reception area, ensuring it is clean, organized, and presentable at all times. Oversee day-to-day office administrative duties and ensure smooth office operations. Manage suppliers, including communication, coordination, and follow-ups. Receive, verify, and process supplier invoices and statements accurately. Assist with capturing and maintaining records of invoices and financial documentation. Follow up on outstanding invoices and resolve discrepancies with suppliers where necessary. Maintain filing systems (both electronic and manual) for easy retrieval of documents. Handle incoming and outgoing mail, couriers, and deliveries. Order and manage office supplies and ensure stock levels are maintained. Provide general administrative support to management and various departments. Maintain confidentiality of sensitive company and client information. Proven experience as a Receptionist, Administrative Assistant, or similar role. Strong administrative and organizational skills. Excellent verbal and written communication skills. Professional appearance and customer-focused attitude. Ability to multitask and manage time effectively. Basic understanding of invoicing and supplier management. Proficiency in Microsoft Office (Word, Excel, Outlook).

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