Payment Clerk

Purpose of the Job

The purpose of the Payment Clerk role is to ensure the accurate and timely processing of supplier payments and related financial transactions, particularly for imports, in accordance with company procedures and financial controls. The role is responsible for capturing and verifying financial information on SAP, preparing and processing Telegraphic Transfers (TTs) and Letters of Credit (LCs), managing payment documentation, and maintaining accurate records. The Payment Clerk also supports effective financial operations by resolving vendor queries, coordinating with internal stakeholders and external partners such as banks and forwarders, and ensuring all payment processes are completed efficiently and in compliance with company policies.

Job Objectives

• Entering of financial information for TT’s and LC’s on SAP.
• Prepare payment documentation – Perform payment run.
• Prepare payment documentation – Enter on bank system.
• Verification of financial entries posted on SAP for Import supplier's payments.
• Send proof of payment to suppliers.
• Prepare Debtor entries on SAP
• Prepare Bamboo Rose report for LC establishment.
• Prepare LC’s for authorization – Establish LC’s on Bank system based on Bamboo Rose
• Send copies of LC’s established to the forwarder and client.
• Prepare LC’s for authorization – Process LC amendments.
• Prepare LC’s for authorization – Process LC discrepancies.
• Provide information for query resolution to management.
• Resolve payment (TT & LC) and vendor queries.
• Online filing of TT’s and LC’s.
• Enter expense creditor information on SAP.
• Act as backup for other payment clerks.

Qualifications

Diploma/ Degree in financial management

Experience

Minimum of 1 years Trade creditors administrative experience, preferably in a retail environment.

Knowledge and Skills

• Strong administrative skills
• MS Office (Word, Excel and PowerPoint)
• Experience on SAP
• Experience working on the Banking system