Programme Portfolio Manager

Key Purpose

To provide high-quality administrative support to the team, ensuring smooth operations and efficient workflow. The role involves managing schedules, coordinating meetings, handling correspondence, and maintaining office systems.

Areas of Responsibility

• Maintain and update filing systems, both electronic and physical
• Prepare and distribute correspondence, reports, and presentations
• Schedule appointments, meetings, and travel arrangements
• Order office supplies and manage inventory
• Assist with event planning and coordination
• Handle incoming and outgoing mail and deliveries
• Provide general office support as required

Personal Attributes and Skills

• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Attention to detail and accuracy in work
• Ability to work independently and as part of a team
• Problem-solving mindset with a proactive approach
• Discretion and confidentiality in handling sensitive information

Education and Experience

• Minimum of 2 years of experience in an administrative or office support role
• High school diploma or equivalent; associate degree in business administration or related field is a plus
• Experience with office management software and tools