Project and Information management assistant

Job Title

Administrative Assistant to the Project Configuration

About Us

We provide meaningful careers that connect people with purpose. We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Netcare invites you to be part of our journey.

Key Work Output and Accountabilities

Administrative Support

• Schedule and mediate Data Pack Handovers, Electrical Review and Plan Review meetings, and track action items on all meeting sessions with the relevant professional team to evaluate the information received.
• Follow up on outstanding project tasks and deliverables
• Provide day-to-day administrative support to the Projects Process Configuration

Data Packs

• Track projects Construction stages to ensure that project handover documentation is received timeously.
• Provide exception reports to the PSU Manager for presentation at the project portfolio meeting and property steercom.
• Support the Project Hand Over Committee and minutes
• Receive, Index, Maintain and organize project documentation, records, aligned with data pack and all other related to Division
• Ensure proper version control and document management processes are followed
• Monitor and control the receipt of project related documentation in accordance with the requirements as defined per project stage. Flag any late receipt of documentation to the relevant stakeholders.
• Ensure appropriate reporting is in place to highlight areas of non-conformance.
• Review & ensure accuracy and completeness of project configuration data

POPIA

• Attend POPIA working group meetings to ensure divisional compliance
• Maintain Divisional Key Controls per subdivision
• Create Quarterly Reports
• Collate Agreement Template for Annual Legal Review

Data & Information Management

• Strict Control and maintenance of databases, registers, and tracking systems via SharePoint
• Generate Document numbers for divisional and engineering policies and procedures to be published
• Review and coordinate publishing via SharePoint, and share with external stakeholders via Teams
• Generate reports on Projects data packs
• Receive, Index, Maintain and organize all Project Statutory Records from all engineering disciplines (historical & Current)
• Assist in the preparation, review, publishing and distribution to relevant stakeholders
• Maintain document management of both hard and soft copy documentation for the Property division
• Follow and implement the divisional discipline and category classification

Archiving

• Maintain tracking and guide off site Archiving aligned with Corporate Retention Schedule
• Encourage digital data stored on Divisional Drive to be centralised

Process Support

• Assist in implementing configuration management processes and procedures
• Support audits and compliance checks
• Capacity to guide change initiatives that contribute to business continuity
• Capacity to recognise development areas on projects processes
• Support communication of configuration updates and changes

Continuous improvement & innovation

• Develop and improve the tools, models and processes used to manage Netcare’s energy data and agreements.
• Support Netcare’s readiness for an evolving South African energy market (including the South African Wholesale Energy Market, SAWEM).

Transformation of Our Society

Transformation Strategy

• Ensure achievement of transformation goals as set out by the Transformation Committee

Netcare Values and Behaviours

Netcare Values

• At Netcare, our core value is care.
• We care about the dignity of our patients and all members of the Netcare family.
• We care about the participation of our people and our healthcare partners in everything that we do.
• We care about the truth in all our actions.
• We listen with empathy and respond with acts of compassion in all interactions with our patients and their families.

The Netcare Way

• Respect - I always greet everyone to show my respect.
• Identity - I always wear my name badge to show my identity.
• Dignity - I always treat others with consideration and humility to uphold dignity
• Care - I always act in the best interest of Netcare and others to show I care
• Compassion - I always listen with empathy and respond with kind action to show my compassion
• Appreciation - I always say thank you to show my appreciation.
• Diversity - I always embrace diversity to strengthen inclusivity and belonging.

Join the team committed to providing the best and safest health and care.