Stationery Administrator

Business Area: Risk

Workplace Type: On-site

Location - Town / City: Cape Town

Build your place. Build your expertise. Join South Africa's leading fashion retailer and become part of a business and team where consistency, expertise and long-term contribution matter. We are looking for an experienced Stationery Administrator to provide an effective and efficient stationery ordering and reconciliation process for all Truworths zones. These include Head Office, Distribution Centers and for all South African and African Stores. This position is based at the Truworths Head Office in Cape Town.

Key Responsibilities:

• Preparing and distributing monthly stationery.
• Reporting on usage and pricing of stationery items on the product list.
• Approve all stores and head office orders received after review of the order.
• Escalate orders placed that are out of line with requirements to management.
• Manage and resolve all stationery related queries from stores, head office and suppliers.
• Ensure that all risk areas relating to stationery are highlighted to the Retail Services Manager.
• Engage with stationery suppliers and vendors.
• Engage with stationery distribution vendor.
• Review of supplier invoices and identify any concerns in pricing.
• Up keep the stationery product list.
• Work with other head office teams on special products to be produced.
• Conduct periodic price comparisons to ensure prices remain comparative.
• Analyse stationery order ensuring we are correctly charged, orders are picked and packed correctly and delivered timeously.
• Analyse overall conformance of our stationery service provider.

Qualifications and Experience:

• Matric/ Grade 12
• A qualification in Office Management/ Administration would be advantageous.
• Experience in a retail environment would be advantageous.
• Experience in a similar role would be advantageous.
• Knowledge of stationery systems and products.
• Excellent knowledge of Excel.
• Experience in dealing with customers and suppliers.

Competencies:

• Analytically inclined
• Problem solving ability and a flair for stationery product understanding
• Customer Service Orientated
• Excellent Admin Skill
• Tenacity
• Effective Time Management
• Independent and Team Player
• Excellent written and verbal communication skills
• Quick learner
• Highly self-motivated and driven.
• Organised
• Good Excel skills
• Good numeracy skills