Technical Site Administrator

Business Unit / Division:
Thorburn Security Solutions

Job Type Classification:
Permanent

Location - Town / City:
Parow

About Us:
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers client reduced cost, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace design, Engineering, Remote camps and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs.

Duties & Responsibilities:
1) Database and Systems Integrity: Maintain and update the Archibus Asset Management database to ensure completeness with onboard/new projects and accuracy. Eliminate duplicate profiles and ensure timely deactivation of terminated employees or contractors in the Gallagher access control system. Audit and verify all service providers, employees, and contractors onboarding and terminations, ensuring database hygiene and compliance. 2) Systems Asset Management: Capture and track all assets in Archibus, ensuring accurate age analysis and reporting for risk and technical leadership. Produce monthly asset age analysis reports to support preventative maintenance planning. 3) Preventative maintenance and call-out coordination: Schedule and coordinate monthly preventative maintenance activities in Archibus. Manage ad-hoc call-outs and track SLA compliance, downtime, and time-to-resolution metrics. 4) Operational compliance and safety: Support OHS compliance by maintaining checklists, documentation, and service provider SHEQ files. Conduct site-level risk assessments and ensure adherence to ISO 9001, 14001, and 45001 standards. Run safety inspections, emergency drills, and incident documentation to maintain readiness and compliance. 5) Incident Management: Ensure all incidents are documented within two business days, including investigation and corrective actions. Track and close all operational actions arising from incidents and audits. 6) Operational Controls and Testing: Conduct weekly operational control activities, including meetings, system tests, and checklist reviews. Perform scheduled after-hours testing of electronic security equipment and resolve any identified issues.

Skills and Competencies:
High Computer Literacy ability Risk Systems and Database (Archibus and Gallagher) Knowledge & Skills facilities management End-User computing (MS Office suit) Security Operational Processes Health and Safety legislation Security and site, Working knowledge PSIRA & Code of Conduct certification and compliance Change Leadership Attention to detail Delivering objectives

Qualifications:
Grade 12 Computer Literate / Certificate Office Administration Certificate PSIRA accreditation and certification Grade C level