Group Company Secretary

Purpose of the Job:

The Group Company Secretary assures the Board that governance processes, records, and statutory obligations across the Group are executed accurately, consistently, and on time. The role enables effective decision-making through disciplined meeting administration, strong information and entity record management, and by advising on directors’ duties, regulatory requirements, and escalation of material compliance and risk matters. The role monitors legislative and regulatory developments, advises on implications, and supports the Board and its committees to make properly constituted decisions that protect the Group’s reputation and legal standing. It maintains independence and discretion, reinforces disciplined Board processes, and ensures timely, accurate and confidential communication with key stakeholders.

Job Objectives:

The Group Company Secretary assures the Board that governance processes, records, and statutory obligations across the Group are executed accurately, consistently, and on time. The role enables effective decision-making through disciplined meeting administration, strong information and entity record management, and by advising on directors’ duties, regulatory requirements, and escalation of material compliance and risk matters. The role monitors legislative and regulatory developments, advises on implications, and supports the Board and its committees to make properly constituted decisions that protect the Group’s reputation and legal standing. It maintains independence and discretion, reinforces disciplined Board processes, and ensures timely, accurate and confidential communication with key stakeholders.

What you'll be accountable for:

• Statutory and regulatory compliance (Group and subsidiaries)
• Deliver Group and subsidiary company secretarial services in line with the Companies Act and applicable regulatory requirements. Ensure adherence to all legal and regulatory frameworks across the Group. Advise the Board on governance best practice and facilitate board evaluations. Develop and implement governance policies and procedures that strengthen internal governance and decision-making.
• Board advisory, director support and governance capability-building Provide comprehensive support to the Board, Chairperson, non-executive directors, and committee chairs. Ensure timely preparation and distribution of board and committee packs, maintaining a disciplined governance rhythm (annual calendars, agendas, pack cut-offs, minutes, action tracking, and work plans). Escalate and report non-compliance with the Memorandum of Incorporation or applicable regulations. Facilitate director onboarding, induction, and ongoing governance training tailored to individual needs. Support the nomination committee in director appointments. Enable annual board, director, and senior management evaluations.
• Governance assurance and information governance Monitor legislative and regulatory developments and communicate relevant changes to the Board and management. Maintain a governance assurance framework that gives the Board confidence in the effectiveness of governance controls. Oversee entity governance, ensuring accurate, complete, and up-to-date records and filings across jurisdictions. Maintain strong information governance for Board and shareholder materials. Manage declarations of interest, conflicts, and related-party transactions, ensuring proper disclosure, approvals, and records. Identify and manage legal, regulatory, and governance risks, including advising on controls and escalation. Collaborate with internal and external legal counsel as required.
• Function leadership and continuous improvement Lead and develop the company secretarial team, building capability and performance. Foster a high-accountability, collaborative culture focused on accuracy, timeliness, and continuous improvement of governance processes.

Qualifications:

• Essential Bachelor’s degree in Law (LLB), Business Administration, Commerce, or related field. Preferred Postgraduate qualification in a relevant field. Chartered Secretary (or equivalent) certification. Experience with board pack systems and disciplined information governance practices.

Experience:

• Essential 6+ years’ experience in a Group Company Secretary or related governance role. Proven experience engaging at a senior strategic level. Strong corporate governance experience within complex organisations (e.g. retail, financial services). Deep understanding of relevant legislation and legal frameworks. Strong business acumen with the ability to rapidly assimilate information and communicate clearly to Boards and senior leadership. Excellent organisational, communication, and interpersonal skills.

Knowledge and Skills:

• Strong expertise in governance frameworks