Procurement Supervisor (All Mission Employees)

The Procurement Supervisor leads and oversees the Embassy’s Procurement Section, serving as the subject matter expert for all acquisition activities supporting Mission operations and reports to the General Services Officer (GSO).

The incumbent works a full-time 40-hour week, and must be available to begin work within four weeks of receiving the required authorizations and clearances.

Procurement Section Management

• Directs, supervises, and oversees the day-to-day operation of the Procurement Section for the Department of State and other U.S. Government agencies subscribed through ICASS.
• Proposes, develops, and implements operational and technological improvements to enhance procurement processes and efficiencies.
• Ensures all procurement activities comply with applicable rules and regulations.

Acquisition Subject Matter Expert

• Serves as Post’s Subject Matter Expert (SME) on U.S. and local government acquisition rules.
• Ensures all acquisitions conform to Federal Acquisition Regulations (FAR), Department of State Acquisition Regulations (DOSAR), and related guidance.
• Ensures any authorized exceptions are properly documented and comply with applicable agency regulations.
• Develops and maintains market research data on local and regional suppliers and pricing.

Contracting and Procurement Administration

• Drafts solicitations, contracts, Blanket Purchase Agreements (BPAs), Indefinite Delivery/Indefinite Quantity (IDIQ) agreements, and micro-purchase acquisitions for Contracting Officer review and approval.
• Advises the Contracting Officer on acquisition strategies and payment methods to achieve procurement objectives.
• Maintains procurement records in Ariba, ILMS/Procurement, eFiling, FPDS, and other required government systems.

Supervision and Customer Service

• Manages, coaches, and develops three Procurement Agents and one Procurement Expeditor on policies, procedures, and best practices.
• Supervises procurement activities to ensure quality, compliance, and high levels of customer service.
• Handles complex customer service issues and assists in resolving contract disputes with the GSO, CORs, and agency representatives.

Procurement Planning and Acquisition Execution

• Reviews procurement requests for accuracy, completeness, and technical sufficiency.
• Obtains technical specifications, estimates costs, and identifies qualified sources of supply.
• Solicits bids and quotations, evaluates vendor responses, and prepares analyses and recommendations.
• Determines the most efficient, cost-effective, and appropriate acquisition method in the best interest of the U.S. Government.
• Assists in coordinating pre-proposal conferences as required.

Experience

• Three years combined experience in procurement, contract management, and/or accounting.
• One year of supervisory experience in either procurement or accounting field is required.
• Membership with the Malawi Institute of Procurement and Supply (MIPS) is required.

Job Knowledge

• Sound knowledge of procurement, supply chain, accounting, and cost control.
• Detailed knowledge of U.S. Government acquisition rules and regulations, including:
• Federal Acquisition Regulations (FAR)
• Department of State Acquisition Regulations (DOSAR)
• Foreign Affairs Manual (FAM)
• DOSAM
• GSA Buyers Guide
• Purchase card management
• Guidance from the Office of the Procurement Executive
• Other U.S. Government procurement and purchasing regulatory requirements

Skills and Abilities

• Skilled knowledge of word processing, database, email and spreadsheet software for Windows.
• Must possess Class B valid driving license.

Bachelor’s degree in management, Supply Chain, Accounting, Logistics or Marketing

LANGUAGE:

English Level 4: Fluent; speaking/reading/writing, may include the ability to translate English is required.

Chichewa Level 3: Good working knowledge, speaking, reading, and writing Chichewa required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits:Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

All candidates must be able to obtain and hold a Public Trust- Background Investigation clearance.

How to Apply:

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

To qualify based on education, you MUST submit the requested certificates as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Bachelor's Degree
• Driver's License
• Proof of membership with Malawi Institute of Procurement and Supply (MIPS)

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in (insert post and/or country name).